TIPS FOR PREPARING TO MOVE TO A NEW OFFICE SPACE

USE THE FOLLOWING TIPS FROM OUR LOCAL MOVING COMPANY

Moving to a new office can be stressful and requires coordination. You have to plan around equipment, employees, building access, and the needs of your business. By starting early and assigning each step an owner, you can make moving day more efficient and get your team settled sooner.

Create a Moving Timeline

Start by setting a target move date, then move backward to schedule important tasks. Include time for sorting and packing, arranging building access, and setting up the new space. Assign a move coordinator to track deadlines and share updates with employees and movers.

Consider variables that can affect your schedule. If you are leaving a leased office, you must review your move-out requirements and confirm when you can access the new location. Other factors include building rules, loading areas, and elevator availability.

Plan the New Office Layout

Planning placement ahead of time can make rearranging more manageable. Decide where desks, storage, and meeting tables will go before packing items. A clear floor plan with room names or desk locations helps employees and movers understand where office equipment belongs.

Additionally, measure large furniture and check doorways, hallways, elevators, and other access points at the new office to make sure each piece will fit.

Prepare Technology and Other Important Items

Coordinate with your IT team to back up valuable files and information that you can't risk losing with the move. It is important to have these discussions before disconnecting technology such as computers, printers, phones, and networking equipment.

Set aside supplies that your team will need right away, such as chargers, notepads, and basic office materials. Schedule internet and phone service so your team can resume work with fewer delays at the new office.

Label Boxes by Department and Destination

Label each box with the department, employee or team name, and destination area in the new office. Prioritize boxes that need to be unpacked first and mark fragile items.

It is crucial to stay organized when dealing with moving boxes. A consistent labeling system helps everyone find the items they need after the move.

Choose a moving company for your office relocation

When deciding between different moving companies, prepare questions about their experience with commercial relocations, what the estimate includes, and their plans for handling furniture and equipment.

If your business is moving to Albany, NY; Clifton Park, NY; or Saratoga, NY, working with a local moving company can help you efficiently plan the logistics of the relocation and make moving operations seamless. Lamanna Moving & Storage, LLC offers commercial and residential moving services in the greater Albany area. All you have to do is contact us today to request a free quote!